Finance And Administraition Assistant(FAA)

Lutheran World Relief (LWR) an US based International Non-Profit Organization works to promote sustainable development with justice and dignity by working in partnership with grassroots or non-governmental organization. In India LWR supports emergencies and long term rural development projects to improve the quality of life of socio-economically marginalized communities. LWR seeks a qualified and an efficient candidate for the FAA position  in its India office. The job is contractual in nature but renewable   based on satisfactory performance and meeting key deliverables for this position. Remuneration will not be a constraint for the candidate with the required qualification and experience.

 

The primary role of the Administration and Finance Assistant will be to provide administrative, finance and procurement related support service to the country office. .Applications of only locally based persons (from Kolkata)will be considered

 

Duties and Responsibilities

 

1. Administrative support

 

·     Provide administration and logistic support for  the day to day operation of the office

·         Assist country office for all reception (including visitor hospitality related) and secretarial duties.

·         Attend to all communication requirements of the office such as sending  official emails  and faxes when needed and attending to official  telephone calls

·         Manage hard and soft copy filing system and keep filing system up-todate

·         Manage logistics for local staff travel including  train, air tickets reservation, transportation, visas and hotel bookings

·         Coordinate travel arrangements and logistics for in-country group visits and/or headquarters (US) personnel.

·           Supporting in managing procurement processes for office asset purchases  and assist in the preparation of TORs /  documentation  for procurement of consultants services or goods/assets  for the office

·      Handle purchase of office stationery  items and record keeping

·       Support Management of  office  assets /inventory  and  maintain updated management system of all assets

·      Other duties as assigned

 

2. Finance and Accounting support   

 

· Management of  Office Petty Cash and cash book maintenance

·  Assisting in processes relating to  official payments  

3. Program support

· Assist  in data base updating and maintenance

·  Handle management of logistics needed for organizing meetings , trainings etc
· Gathering  information for promotional material as per requirement
· Maintain library on publications, bulletins, and relevant news paper articles

· Maintain documentation on  partner and program related events

· Update and maintain partner profiles.

 

 

Required Selection Criteria

General Competencies

- Good understanding and hands-on-experience in handling basic office administrative/logistic and accounting responsibilities

- Efficient and reliable

- Energetic, hard working, committed  with can-do attitude

 

  Academic Qualifications / Experience /Language

 

·   Bachelor’s Degree/University degree in finance, accounting, public administration or related field

·   At least 1-2   years of experience in similar position

·   Proficiency with Microsoft office

·   Excellent writing and communication skills in English

 

 

 Qualified and interested locally based (from  Kolkata) candidates may submit their application along with complete and   updated Curriculum Vitae to job.lwrgmail.com by 31 July 2010. Women candidates fulfilling the criteria are strongly encouraged to apply.