Secretarial Assistant--II

Posted date: 28-Jul-2010

Location: Guwhati

Under the direction and supervision of the Finance and Accounts Officer, the Secretarial Assistant will be responsible for day to day finance and accounting activities.

Specific Responsibilities

· Provide support in day to day processing of financial transactions and accounting activities related to Round 9 project.

· File financial and accounting records in relation to project.

· Provide support in organization of finance related meetings, trainings, workshops, etc.

· Assist in preparation/ verification, and processing of invoices and coding payment documents at Caritas India in relation to project.

· Assist in data entry of financial transactions--batches of invoices and process backup reports.

· Assist in handling the banking operations in relation to project.

· Handle various project related files & folders and ensure their proper maintenance.

· Undertake typing job related to various correspondences and put up drafts.

· Assist in follow up actions related to project related matters. Maintain calendars for Team Leader, other Managers and experts.

· Ensure the confidentiality and security of all financial information.

· Perform any other related duties, as necessary.

Qualification & Experience:

• Bachelor’s degree from a recognized University, preferably in commerce/ finance/ accounting; • 2 years of experience as secretarial assistant, especially in assisting finance and accounting related activities.

Skills

• Track record of undertaking a range of tasks simultaneously, adherence to time lines and ensuring delivery of quality reports on grant and finance management • Good written and verbal communication skills in English • Good interpersonal skills including professionalism and a cooperative attitude • Proficiency in standard financial software and reporting systems and MS Office Suite Applications (Word, PowerPoint, Outlook, Excel, etc).

Length of Assignment

The assignment will initially be for two years (including one year probation), with the possibility of subsequent extension should Caritas India deem this to be desirable.

Appy Online At:

http://www.caritasindia.net//careers/careers.aspx