Administrator-cum-HR

Operating Environment

The SRF Foundation (www.srf-foundation.org), formerly known as the Society for Education and Welfare Development, was primarily set up by SRF Limited (www.srf.com), with the intention of providing support and relief to the needy in the fields of education, to run and maintain schools, colleges, and to promote fine art and culture. It has been built on the heritage and vision of its founders; late Sir Shri Ram and the late Dr Bharat Ram, believing in contributing to society in the areas of education, with the establishment of educational institutions as the Lady Shri Ram College, Shri Ram College of Commerce, The Shri Ram Schools; among many others in Delhi.

 

Purpose

 

The purpose of the job is to look after administrative and HR functions of SRF Foundation and its programs (Mewat Rural Education Program, 3EP, Shri Sambandh, Vocational Skills) in accordance with the laid down systems by the Foundation.

Responsibilities
 

Administrator Functions:

Transport and Travel

Ø       Ensuring that office – owned vehicle is maintained as per manufacturer’s guidelines

Ø       Maintaining logbooks for office – owned vehicle.

Ø       Cab bookings, bills verification and submission

Ø       Outstation travel Bookings

Purchase

Ø       Facilitate purchase of office / project supplies – Stationery, Office Furniture, Software / Hardware items, Gifts, and all other materials needed

Ø       Vendor interaction

Ø       Asset Maintenance

Ø       AMC and Annual Insurance Coordination

 

Office Management and Housekeeping

Ø       Office Management – Space, resource, phone connections management

Ø       Ensure the office premise is clean at HO and Project / Program locations

 

Functions and Events

Ø       Plan and make arrangements as per occasion

Security

Ø       Ensure need based security arrangements

HR Functions

 

Recruitment

Ø       Explore different sources for hiring,

Ø       Coordinate the interview with the respective department and if selected, complete the documentation

 

Operations

 

Ø       Joining formalities.

Ø       Handling Employee Database (Both in Soft Form and Files Management)

Ø       Leaves and Attendance Management

Ø       Handling the payroll

Ø       Managing advance Salary, Ad Hoc Bonuses, Loans

Ø       Confirmations, Performance Appraisals, Performance Management

Ø       Exit-Interviews and Full and Final Settlement

 

Employee Relation

 

Ø       Handling all the queries of the employees. Be it related to Salary, Leaves, Attendance, and Transfer etc.

Ø       Explain the various policies, strategies and benefits to employees

Ø       Motivate the employees on day-to-day basis.

Ø       Stop all type of rumours and misleading communications.

Challenges/Complexity of Job

·        Handle complaints on Administrative / HR issues from staff.

·        Ability to deal with people who are located at different locations

·       Meeting the staff expectations in service delivery

·        Organize, arrange and coordinate major events and activities

 

Position Specifications

Educational Qualification  (Minimal Required)	·        Graduate Degree
Duration & nature of past experience required (Minimal Required)	Minimum 3-4 years of working experience in the field of Administration / HR   Working experience in NGO environment is preferable
Competencies	Obligatory: ·         Good communication skills, both verbal and written in English and Hindi ·         Ability to work with the both internal and external stakeholders ·         Ability to deal with Admin and HR Issues in balancing manner   ·         Inter personal skills and sensitivity ·         Proficiency in Computers usage,